Kansas Department of Administration, Office of General Services

Accounts and Reports

INFORMATIONAL CIRCULAR NO. 10-A-002

Supersedes: 09-A-002

DATE:	June 29, 2009
SUBJECT:	FY 2010 Subsistence Rates
EFFECTIVE DATE:	July 1, 2009
A & R CONTACT:	Shirley Gilchrist Ginnie Schirmer Joy Duncan Lance Gagelman	(785) 296-2882 (785) 296-7021 (785) 296-7011 (785) 296-2255	(shirley.gilchrist@da.ks.gov) (ginnie.schirmer@da.ks.gov) (joy.duncan@da.ks.gov) (lance.gagelman@da.ks.gov)
APPROVAL:
SUMMARY:	FY 2010 Meal Allowance and Lodging Rates

As authorized by K.S.A.75-3207a, the Secretary of Administration has fixed the rates for FY 2010 at:

Meal Allowance:

In-state	$ 9.50 per quarter-day
Out-of-state, regular	$ 9.50 per quarter-day
Out-of-state, designated high-cost geographic area	$10.25 per quarter-day
Out-of-state, special designated high-cost geographic areas	$13.25 per quarter-day
International	$14.00 per quarter-day or actual expenses not to exceed $90.00 per day

Reduced Meal Allowance:
If the cost of meals is included within the cost of registration fees or other fees and charges paid by the agency or supplied without cost by another party, the meal allowance should be reduced as follows:

	Breakfast	Lunch	Dinner
In-state	$9.00	$ 10.00	$19.00
Out-of-state, regular	$9.00	$10.00	$19.00
Out-of-state, designated high-cost geographic area	$ 9.50	$11.00	$20.50
Out-of-state, special designated high-cost geographic areas	$12.50	$14.00	$26.50
International	$13.50	$14.50	$28.00

Same Day Meal Allowance:

The rates as established in accordance with K.A.R. 1-16-18(c)(3) are the same as indicated in the table above for reduced meal allowance.

Lodging Expense Limitations:

In-state	$77.00
Out-of-state, regular	$98.00
Out-of-state, designated high-cost geographic area	$143.00
Out-of-state, special designated high-cost geographic areas	$158.00
International	Actual
Conference lodging qualified under K.A.R. 1-16-18a(e)	Actual

K.S.A. 75 3207a(f) provides that the daily lodging expense limitations established above may be exceeded by the lesser of either: (1) an additional 50% of the applicable lodging expense limitation, or (2) the actual lodging expense incurred.

These lodging limits continue to be applied to the lodging rate before taxes. Thus, the amount reimbursed or paid for lodging expenses may exceed the established lodging limitation by as much as the amount of associated taxes.

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