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Accounts and Reports

INFORMATIONAL CIRCULAR NO. 10-P-002 Supersedes 09-P-003
DATE:  August 25, 2009

SHARP Bi-Weekly Payroll Schedule for 2010

EFFECTIVE DATE:   Calendar Year 2010

Earl Brynds

(785) 296-5376

( earl.brynds@da.ks.gov )


SHARP On-cycle and Off-cycle Payroll Processing Schedules for 2010

Attached are the SHARP bi-weekly on-cycle and off-cycle schedules for calendar year 2010. The attached schedules provide important information regarding the critical payroll processing deadlines for each bi-weekly payroll period. Agency personnel responsible for payroll processing will need to ensure that all appropriate information is entered or submitted by the cutoff dates indicated on the schedules to ensure timely issuance of pay for their employees.

SHARP off-cycle payrolls will generally be processed each Monday and every other Wednesday night and will include all activity entered into SHARP since the last off-cycle payroll. If a holiday occurs on a Monday or Wednesday, the off-cycle payroll will normally be rescheduled to occur on the following business day. Payroll payments resulting from the first off-cycle for the payroll period (Run ‘A’) will normally be issued with the same paycheck/direct deposit date as the on-cycle pay date for the payroll period. Payroll payments resulting from the remaining off-cycles (Runs ‘B’ and ‘C’) will normally be dated three working days from the date the off-cycle is processed. SHARP agencies generally have until 6:00 p.m. on Mondays and every other Wednesday to enter adjustments and/or supplemental data into SHARP for processing in that night’s off-cycle payroll.

Off-cycle payrolls for Regents’ institutions are also normally scheduled for each Monday and every other Wednesday night. Regents’ institutions generally have until 5:00 p.m. on Fridays and every other Tuesday to submit off-cycle payroll interface files. The Division of Accounts and Reports must approve all interface files for processing by 5:00 p.m. on the following Monday or every other Wednesday for the files to be processed in that night’s off-cycle payroll. Regents’ off-cycle payrolls will be issued with the same check/advice date as the SHARP off-cycle processed the same night.

The new Statewide Management, Accounting and Reporting Tool (SMART) financial system will be implemented July 1, 2010 as a replacement to the current STARS system. As a result of this implementation, changes to the attached schedules may be required. In that event, another informational circular will be issued in 2010 to identify any necessary changes to these SHARP bi-weekly on-cycle and off-cycle schedules once they have been finalized.



Attachment: Bi-Weekly Payroll Schedule for ON-cycle Calendar Year 2010 (pdf)

                    Bi-Weekly Payroll Schedule for OFF-cycle Calendar Year 2010 (pdf)