Kansas Department of Administration, Office of General Services
This image/email designed to try to catch spammers. Home | Facilities | Financial Management | Personnel Services | Printing |
Procurement & Contracts | Repealer | Surplus Property | Systems Management |

Accounts and Reports

INFORMATIONAL CIRCULAR NO. 10-A-011 Supplements 10-a-009
DATE:  March 8, 2010
SUBJECT: Year-end encumbrances
EFFECTIVE DATE:   Immediately

Randy Kennedy

(785) 296-2125



Processing DA107s in lieu of DA118s

Because of the transition to SMART, it is strongly suggested that agencies submit vendor specific DA107s rather than DA118s for the 2010 year-end. Your DA118 operator ID has been altered to be a DA118/DA107 operator ID. This will allow you to use transaction code 864 in addition to 892. These sign-ons are available for use immediately. Please submit DA107 batches separate from DA118 batches.

Transaction code 864 requires a vendor number and suffix. The DA107 numbering scheme can either use the DA118 format or the DA107 format. The DA107 format is P710xxxx, where the 1st character can be A, B or C, the next three characters are fixed, and the last four are your choice. The DA118 format is PA900XXX or P0900XXX with the first character A, B or C, the next four characters A900 or 0900, and the last three are your choice.

If you have submitted your DA118s as datasets in the past, you can contact me and I will supply you with the IN record layout for DA107 encumbrances. Since this is a new process, it is preferable that you initially transmit a small batch to confirm the fields are formatted properly.

If you have keyed on-line DA118s in the past, you can key online DA107s. DA107s are keyed just like payment vouchers, except the batch type is 3, and the DISB-METH field is blank. Use F3 to enter the description. Note that the voucher will print DA120 at the top left rather than DA107.