Kansas Department of Administration, Office of General Services
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Accounts and Reports

DATE:  November 5, 2010

Addition of New Earnings Codes ORG and ORE due to FOP Agreement

EFFECTIVE DATE:   November 14, 2010

Cindy Lo

(785) 296-2259



Addition of New Earnings Codes ORG and ORE due to Memorandum of Agreement between the State of Kansas and the Fraternal Order of Police Lodge No. 64

The Memorandum of Agreement, Article 21, between the State of Kansas Department of Corrections and the Fraternal Order of Police Lodge No. 64 signed in June 2010 granted the Lodge representatives statewide up to a total of one hundred and sixty (160) hours per calendar year shared among all eligible employees, which may be taken intermittently, to conduct or participate in the following FOP activities: FOP-related seminars and educational programs; FOP Kansas State Lodge Board meetings; FOP Kansas State Lodge conferences and conventions; National FOP board meetings or conferences and conventions; attend legislative hearings to discuss issues related to collective bargaining and terms and conditions of employment of bargaining unit members; attend Parole regional meetings to discuss membership with Parole staff members.

As a result of the agreement, earnings codes ORG (for Time and Leave non-exempt employees and Time and Labor non-exempt and exempt employees) and ORE (for Time and Leave exempt employees) have been added to SHARP effective November 14, 2010 to administer the organization paid leave hours:

Earnings Code
Short Description
Effective Date
Leave-Organization Leave-Org Nov. 14, 2010
Leave-Organization Exempt Leave-Org Nov. 14, 2010

The above earnings codes are only available for use by certain (covered) Department of Corrections FOP Lodge No. 64 parole officer I & II positions. The details of the agreement can be found at http://www.da.ks.gov/ps/subject/labor/docmoa.pdf.

The Division of Accounts and Reports, Payroll Systems Team, is responsible for adding these new earnings codes in the SHARP system