Kansas Department of Administration, Office of General Services
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Accounts and Reports


INFORMATIONAL CIRCULAR NO. 11-P-032 Supersedes 10-P-025

June 22, 2011


Housing, Food Service and Other Employee Maintenance

EFFECTIVE DATE:   July 1, 2011

Jennifer Holthaus

Joyce Dickerson

(785) 368-6313

(785) 296-3979



Annual review of housing, food service and other employee
maintenance rates required under K.S.A. 75-2961A and K.A.R.

Attached is form DA-171, Housing, Food Service and Other Maintenance Policy for your agency to complete.  It is not necessary to return this form to the Division of Accounts and Reports.  The completed form should be maintained at your agency.  If the items that you provide have been determined to be taxable to the employee, any changes in rates for fiscal year 2012 will require entry into the SHARP v8.9 system at Payroll for North America>Employee Pay Data USA> Create Additional Pay for fringe benefit income.  FY2012 rate changes for maintenance should be entered into SHARP by 6:00 pm on Monday, June 27, 2011 in order to be reflected in the paychecks produced in the first preliminary on-cycle pay calculation for the payroll period ending June 25, 2011 (paychecks dated July 8, 2011).   

Regent institutions should also complete the Form DA-171 and maintain the completed form at their agency.  Regents’ are responsible for updating any rate changes into their payroll system.

Attachment DA-171 pdf