Kansas Department of Administration, Office of General Services
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Accounts and Reports


INFORMATIONAL CIRCULAR NO. 13-P-015 Supersedes 12-P-021
DATE:  January 7, 2013                          

W-2 Wage and Tax Statements for Calendar Year 2012

EFFECTIVE DATE:   Immediately

Amanda Entress  


(785) 296-3887





Nancy Ruoff

(Original Signature on File)


2013 W-2 Production Report Schedule


In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2013 W-2 production reports will be produced throughout the calendar year.  By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed.  The following is a list of the dates the 2013 W-2 production reports are scheduled to be generated:


Friday, March 1, 2013

Friday, March 29, 2013

Friday, April 26, 2013

Friday, May 24, 2013

Friday, June 21, 2013

Friday, July 19, 2013

Friday, August 16, 2013

Friday, September 13, 2013

Friday, October 11, 2013

Friday, November 8, 2013

Friday, November 22, 2013

Wednesday, December 4, 2013

Monday, December 9, 2013

Monday, December 16, 2013

Monday, December 23, 2013

Thursday, December 26, 2013 - Tentative Final Load

Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by the Office of General Services.  Regent’s institutions are responsible for monitoring and correcting their own errors in a timely manner.  No action is required by the agency on the KTXPR55.  Once the W-2’s for 2013 are complete, a final KTXPR55 report will be generated for each agency’s information and review.

In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely.  It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.