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Data Standards

Return From Suspension

Description: A permanent classified employee may be suspended for disciplinary purposes for a period not to exceed 30 calendar days. A suspension for an exempt employee shall not be less than the employee’s work week of seven consecutive 24 hour periods, or multiples of such work week unless the suspension is in good faith for an infraction of a safety rule of major significance. Please refer to Administer Workforce/Plan Salaries CBT for more detailed information.

Last column refers to data interfaced with SHARP by the Regents institutions.

Menu Path: Go, Administer Workforce, Administer Workforce (U.S.), Use, Job Data

Employee ID and Employee Record # - Online agencies must enter in search box; Regents must send in interface file. Incorrect data entry updates the wrong employee.

JOB 1 PANEL

Data Fields Comments Impact of Error Agency Required? Regents Interface?

Employee Status:
  • Defaults based on the Action Code selected
  • Verify status is "Active"
  Yes Yes

Effective Date:
  • Insert new row
  • Enter effective date of return from suspension
  • Incorrect effective date
  • Unable to enter time on Time Entry Daily panel
Yes Yes

Effective Sequence:
  • Defaults as "0"
  • Change only if action is not the first transaction to occur on the Effective Date Entered
Incorrect sequence of events that occur on same effective date Yes Yes

Action/Reason:
  • Select "Recall" as Action Code
  • Select "REC" as Reason Code
Incorrect employee status in Job Data, Time and Leave, Pay Rate Change, Job Summary, and Pay Increase panels Yes Yes

Action Date:

Automatically displays the date you entered the action

   Yes Yes

Tax Location Code:
  • Defaults value entered on previous job data row
  • Change if needed. Tax location should represent the state where employee works, not where employee lives
Incorrect tax location code will default into the state tax data panels Yes Yes

JOB 4 PANEL

Data Fields Comments Impact of Error Agency Required? Regents Interface?

Employment Status:
  • Defaults value entered on previous job data row
  • Change if needed
  Yes Yes

Regents must also send the following information in an interface file:

Position Number, Step, Compensation Frequency, Comprate, Annual Benefits Base Rate

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Page last modified on: June 29, 2012