Data Standards

Data Standards

Defining Selection Criteria for a Vacant Position

Description: When creating a new job requisition you must define selection criteria for the position in Job Requirements Table 1 and 2. There are 3 types of selection criteria:

1) Required selection criteria for a class (no points assigned): Established by the Director of the Division of Personnel Services.

2) Required selection criteria for a position (no points assigned): Contact the Division of Personnel Services for approval to specify criteria.

3) Preferred selection criteria for a position: You may indicate preferred selection criteria and assign points.

Please refer to Recruit Workforce CBT for more detailed information about these panels.

Menu Path:

Go, Develop Workforce, Recruit Workforce (U.S.), Setup, Job Requirements Table

Dialog Box:

Enter only the Job Requisition Number ( not the Position Number or Job Code) in the dialog box that appears when accessing this panel since you only want to work with competencies and accomplishments for your job requisition.

JOB REQUIREMENTS TABLE 1

Data Fields	Comments	Impact of Error
Min Qual %:	Always leave blank	Possible data disruption
Total Pts:	System tabulates total points assigned to preferred competencies/skills	N/A
Highest Education Level:	Defaults from established requirements. Do not change code or add points Defaults to on (X) if required for job class. Do not turn off required checkbox.	Inaccurate requirement Changes minimum qualifications
Competencies	Defaults from requirements established for Job Code. Optional use (Press F7 to insert codes for additional preferred competencies/skills)	Invalid competencies preferred for position
Points	Optional use to assign points to preferred competencies/skills Assign points to at least one preferred competency/skill to ensure veterans’ preference. Do not assign points for required competencies/skills	Incorrectly weighted competencies/skills
Required	Optional use Defaults as required by job class Contact DPS for approval to require a position specific competency/skill	Invalid minimum qualifications for position

JOB REQUIREMENTS TABLE 2

Data Fields	Comments	Impact of Error
Accomplishments	Optional use Select from default list Press F7 to insert another accomplishment	Invalid accomplishments preferred for position
Points	Required for preferred selection criteria Must enter a number for each preferred accomplishment selected Do not enter points for a required accomplishment	Invalid accomplishments preferred for position
Required	Optional use Defaults as required by job class Contact DPS for approval to require a position specific accomplishment	Invalid job requirements

Data Fields

Comments

Impact of Error

Accomplishments

Optional use
Select from default list

Press F7 to insert another accomplishment

Invalid accomplishments preferred for position

Points

Required for preferred selection criteria

Must enter a number for each preferred accomplishment selected

Do not enter points for a required accomplishment

Invalid accomplishments preferred for position

Required

Optional use
Defaults as required by job class

Contact DPS for approval to require a position specific accomplishment

Invalid job requirements

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Page last modified on: June 29, 2012