A&R Informational Circulars

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Accounting Circulars

FY2014
14-a-001	2014 Private Vehicle Mileage (June 18, 2013) (Supersedes 13-A-004)
14-a-002	FY2014 Subsistence Rates (June 18, 2013) (Supersedes 13-A-002)
14-a-003	Procedures for filing 2013 Form 1099 Information Returns for non-SMART payments. (November 13, 2013) (Supersedes 13-A-003)

FY2013
13-a-001	2013 Private Vehicle Mileage (June 25, 2012) (Supersedes 12-A-001)
13-a-002	FY2013 Subsistence Rates (June 25, 2012) (Supersedes 12-A-002)
13-a-003	Procedures for filing 2012 Form 1099 Information Returns for non-SMART payments.(November 9, 2012) (Supersedes 12-A-003)
13-a-004	2013 Private Vehicle Mileage (January 15, 2013) (Supersedes 13-A-001)
13-a-005	Concurrent Period Processing (May 1, 2013)
13-a-006	Closing of Fiscal Year 2013 and Opening of Fiscal Year 2014 (May 1, 2013) (pdf)
13-a-007	PM 13,001 Revised to include Real Property under $100,000 (June 11, 2013)
13-a-008	Changes to the closing of Fiscal Year 2013 and Opening of Fiscal Year 2014 (June, 26, 2013) (Revises 13-A-006)

FY2012
12-a-001	2012 Private Vehicle Mileage (June 20, 2011) (Supersedes 11-A-001)
12-a-002	FY2012 Subsistence Rates (June 20, 2011) (Supersedes 11-A-002)
12-a-003	Procedures for filing 2011 Form 1099 Information Returns for non-SMART payments. (October 12, 2011) (Supersedes 11-A-005)
12-a-004	Vendor Inquiries Regarding Form 1099 Information Returns (February 1, 2012)
12-a-005	Addition of New Expenditure Account Code (February 3, 2012)
12-a-006	Use of Expenditure Account Code 526610, Job Related Training and Conference Registration (March 8, 2012)
12-a-007	Addition of New Expenditure Account Code (April 23, 2012)
12-a-008	Closing of Fiscal Year 2012 and Opening of Fiscal Year 2013 (June 27, 2012) (Supersedes 11-A-008)

Payroll Circulars [back to top]

FY2014
14-p-001	SHARP Employee Self Service PDF Paycheck Advices (July 5, 2013)
14-p-002	Discontinue Organization Dues Deduction for Teamsters Local Union #795 (JJA in Larned) (July 12, 2013) (Supersedes 08-P-024)
14-p-003	Change in Organization Dues Deduction for Pittsburg State University – Kansas National Education Association #30 (August 5, 2013) (Supersedes 013-P-001)
14-P-004	Parking Arrangement Changes for Department for Aging and Disability Services (Agency 039) (August 15, 2013) (Supersedes 08-P-027 AND 10-P-015)
14-p-005	Change in Organization Dues Deduction Amounts (August , 21, 2013) (Revises 12-p-006)
14-p-006	Implementation of Lump Sum Withholding Orders Per HB2015 (September 12, 2013
14-p-007	SHARP Bi-Weekly Payroll Schedule for 2014 (September 25, 2013) (Supersedes 13-P-003)
14-p-008	Key Payroll Processing Dates in November 2013 (October 25, 2013) (Supersedes 13-P-006)
14-P-009	Change in Social Security Base Rate (October 31, 2013) (Supersedes 13-P-005)
14-p-010	Deferred Compensation and Tax Sheltered Annuity Limits for Calendar Year 2014 (November 7, 2013) (Supersedes 13-P-007)
14-p-011	Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 7, 2013 and December 21, 2013 (November 25, 2013)
14-P-012	2014 Percentage Method Tables for State Tax Withholding (November 26, 2013) (Supersedes 13-P-012)
14-p-013	December 2013 Payroll Processing (November 27, 2013)
14-p-014	2014 Percentage Method Tables for Federal Tax Withholding (December 4, 2013) (Supersedes 13-P-016)
14-P-015	Employee Taxability of State-Owned or Leased Vehicles (December 10, 2013) (Supersedes 13-P-010)
14-P-016	Changes to Health Savings Accounts Processing for 2014 (December 12, 2013)
14-P-017	Combined Regent Institutions’ and State Agencies’ Flexible Spending Accounts Remittance Files for 2014 (December 13, 2013)
14-p-018	KPERS Tier 1 Members Contribution Rate and Benefit Multiplier Changes (December 16, 2013)
14-p-019	W-2 Wage and Tax Statements for Calendar Year 2013 (January 7, 2013) (Supersedes 13-P-014)
14-p-020	2014 W-2 Production Report Schedule (January 7, 2013) (Supersedes 13-P-015)
14-P-021	W-2 Wage and Tax Statements for Calendar Year 2013 (January 15, 2014) (Supersedes 13-P-014)

FY2013
13-p-001	Change in Organization Dues Deduction for Pittsburg State University – Kansas National Education Association #30 (August 17, 2012) (Supersedes 12-P-08)
13-p-002	Addition of Graduate Teaching Assistant GHI Deduction Code for Regents (August 31, 2012)
13-p-003	SHARP Bi-Weekly Payroll Schedule for 2013 (October 8, 2012) (Supersedes 12-P-007)
13-P-004	Addition of New Health Savings Accounts Employer Deduction Codes/Benefit Plans (October 11,2012)
13-p-005	Change in Social Security Base Rate(October 19, 2012) (Supersedes 12-P-018)
13-p-006	Key Payroll Processing Dates in November 2012(October 29, 2012) (Supersedes 12-P-010)
13-p-007	Deferred Compensation and Tax Sheltered Annuity Limits for Calendar Year 2013(October 29, 2012) (Supersedes 12-P-012)
13-p-008	Organization Dues Change for ORG050 and ORG051(November 19, 2012) (Supersedes 10-P-021)
13-p-009	Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 8, 2012 and December 22, 2012(November 27, 2012)
13-p-010	Employee Taxability of State-Owned or Leased Vehicles(November 28, 2012) (Supersedes 12-P-017)
13-p-011	December 2012 Payroll Processing(November 29, 2012)
13-p-012	2013 Percentage Method Tables for State Tax Withholding (December 17, 2012) (Supersedes 99-P-013)
13-p-013	Change in KOSE Organization Dues Deduction Amounts (December 19, 2012) (Supersedes12-P-015)
13-p-014	W-2 Wage and Tax Statements for Calendar Year 2012 (January 7, 2013) (Supersedes12-P-020)
13-p-015	2013 W-2 Production Report Schedule (January 7, 2013) (Supersedes12-P-021)
13-p-016	2013 Percentage Method Tables for Federal Tax Withholding (January8, 2013) (Supersedes12-P-016)
13-p-017	SHARP 9.1 Upgrade and Key Payroll Processing Dates in February 2013 (January 22, 2013)
13-p-018	SHARP 9.1 Upgrade HR/Payroll Checklist (January 31, 2013)
13-p-019	Establish New Organization Dues Deduction Codes for Teamsters Local Union #696 (JJA) (March 7, 2013)
13-p-020	Employer KPERS Death and Disability Insurance Contributions Moratorium (March 13, 2013)
13-p-021	KPAY210, Payroll EFT Returns and Notifications of Change (May 15, 2013)
13-p-022	Fiscal Year End Payroll Processing for FY 2013 (May 23, 2013) (Supersedes 12-p-027)
13-p-023	Inactivation of Payroll Deductions for Kansas Organization of State Employees (KOSE) Political Action Committees (PAC) (June 4, 2013) (Supersedes 09-p-029)
13-p-024	Parking Fee Increase - Curtis Building Garage – FY2014 (June 5, 2013) (Supersedes 12-p-028)
13-p-025	Ending the Employer KPERS Death and Disability Insurance Contributions Moratorium (June 6, 2013) (Supersedes 13-p-020)
13-p-026	Housing, Food Service and Other Employee Maintenance (June 14, 2013) (Supersedes 12-p-032)
13-p-027	Fiscal Year 2014-Employee/Employer Matching Share of Payroll Contributions and Retirement Plans (June 17, 2013) (Supersedes 12-p-031)
13-p-028	New KPERS Employee Contribution Rate for Kansas Police and Fire Members (June 18, 2013)

FY2012
12-p-001	Addition of Earnings Code for Settlement Pay-No KPERS (July 7,2011)
12-p-002	Learning Quest changes (July 25, 2011)
12-p-003	Addition of Earnings Codes for Voluntary Retirement Incentive Program Implementation (August 25, 2011)
12-p-004	Addition of New Account Codes for Voluntary Retirement Incentive Program Expenditure Tracking (August 30, 2011)
12-p-005	Extension of the Voluntary Retirement Incentive Program (September 2, 2011)
12-p-006	Organization Dues Changes for KAPE (September 6, 2011) (Supersedes 11-P-007)
12-p-007	SHARP Bi-Weekly Payroll Schedule for 2012 (September 15, 2011) (Supersedes 11-P-008)
12-p-008	Change in Organization Dues Deduction for Pittsburg State University – Kansas National Education Association #30 (September 29, 2011) (Supersedes 11-P-006)
12-p-009	Addition of New Health Savings Accounts/Medical Deduction Codes (October 5, 2011)
12-p-010	Key Payroll Processing Dates in November 2011 (October 25, 2011)
12-p-011	Terminated/Retired Employee Self Service Access Changes (October 27, 2011)
12-p-012	Deferred Compensation and Tax Sheltered Annuity Limits for Calendar Year 2012 (November 1, 2011) (Supersedes 11-P-010)
12-p-013	Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 10, 2011 and December 24, 2011 (November 17, 2011)
12-p-014	December 2011 Payroll Processing (November 29, 2011)
12-p-015	Change in KOSE Organization Dues Deduction Amounts (December 6, 2011) (Supersedes 11-P-027)
12-p-016	2012 Percentage Method Tables for Federal Tax Withholding (December 6, 2011) (Supersedes 11-P-019)
12-p-017	Employee Taxability of State-Owned or Leased Vehicles (December 12, 2011) (Supersedes 11-P-033)
12-p-018	Change in Social Security Base Rate (December 13, 2011) (Supersedes 11-P-020)
12-p-019	Extension of OASDI 4.2% Tax Rate for Employees (December 28, 2011) (Amends 12-P-018)
12-p-020	W-2 Wage and Tax Statements for Calendar Year 2011 (January 3, 2012) (Supersedes 11-P-022)
12-p-021	2012 W-2 Production Report Schedule (January 3, 2012) (Supersedes 11-P-023)
12-p-022	New Organization Dues Deduction Codes ORG902 and ORF902 and Dues Rate Increases for ORG900 and ORG901 (March 1, 2012) (Supersedes 02-P-011)
12-p-023	Employer KPERS Death and Disability Insurance Contributions Moratorium (March 13, 2012) (Supersedes 11-P-031)
12-p-024	Continuation of the Extension of OASDI 4.2% Tax Rate for Employees (March 1, 2012) (Supersedes 12-P-019)
12-p-025	New Organization Dues Deduction Codes ORG165 and ORF165 (April 24, 2012) (Supersedes 10-P-006)
12-p-026	KPAYGL5C File Available For All Agencies (May 17,2012)
12-p-027	Fiscal Year End Payroll Processing for FY 2012 (May 15, 2012) (Supersedes 11-p- 28)
12-p-028	Parking Fee Increase - Curtis Building Garage – FY2013 (June 1, 2012) (Supersedes 11-p- 29)
12-p-029	Clarification of KPERS Policy Regarding Worker’s Comp/GTL (June 4, 2012)
12-p-030	Ending the Employer KPERS Death and Disability Insurance Contributions Moratorium (June 15, 2012) (Supersedes 12-p-023)
12-p-031	Fiscal Year 2013 Payroll Contribution Rates (June 21, 2012) (Supersedes 11-p-030)
12-p-032	Housing, Food Service and Other Employee Maintenance (June 22, 2012) (Supersedes 11-p-032)

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Office of Financial Management Informational Circulars