State of Kansas Interactive Internet Interfunds (SOKI3+)
How Do I?
[Contents and Index]
[Access and Security]
[Agencies and Groups]
[Contacts and Communication] [Documents]
[Users]
USERS
[Add a User to a Group]
[Change a user's e-mail address, phone number, or fax number]
[Remove, delete, inactivate, or reactivate a user]
An agency supervisor can add groups to the agency/ default group or add users to any
group in the agency. A group supervisor can set up users in the group to which he/she is
designated a group supervisor. Form DA-116a should be completed for each new user.
Completed form DA-116a's should be maintained in agency files. Form DA-116a can be found
at http://www.da.ks.gov/ar/forms/.
Use the following path: Agencies and Contacts, Group Profile Maintenance,
Add a User to a Group. Select the group where the user will be added from the
drop down box and click the Add a User to the Group button.
On the Add a User to Group X page, enter the operator ID in the Enter
the Op ID of an existing user field if adding access for an existing user, or complete
the Add a New User Contact fields if the user has not been in the system. Check
appropriate group authorities for the user, then click the Add the User/Access
button.
Change a User's E-Mail Address, Phone Number, or Fax
Number
A group supervisor in the user's group, an agency supervisor, or the user
himself/herself can change the user's e-mail address, phone number, or fax number.
If you are a group supervisor or an agency supervisor, unless you are
changing your own profile, you must have access to the group that originally added the
user. Then you may use the following path: Agencies and Contacts, User
Profile Maintenance, Select a User. Select the user from the drop down box and
click Modify the chosen profile.
On the Modify a User's Profile page, make the changes, and click the Modify
the User button.
If you are not a group supervisor or an agency supervisor and you
desire to change your own user profile, you may use the following path:
Agencies and Contacts, User Profile Maintenance. On the Modify a
User's profile page, make the changes, and click the Modify the User button.
Remove, Delete, Inactivate, or Reactivate a User
An agency supervisor or a group supervisor in the user's group can delete, remove,
inactivate, or re-activate an existing user. The user can only be deactivated, but not
deleted, once the user has any activity in the system. Delete, inactivate, or reactivate
will delete, inactivate, or reactivate a user from the entire system. The remove action
will remove a user (operator ID) from one group at a time.
Remove a User from a Group: There are two ways to remove a user from
a group. Option 1 can be used only by individuals that have group or agency supervisor
access to the group for which the user has authorities. Option 2 can be used only by
individuals that have group or agency supervisor access to the group which originally
added the user. The philosophy behind the two entry points for this function is that a
user with access to a group should have his/her access be modifiable by his/her own
supervisor as well as the leaders of the group to which he/she has access.
- Use the following path: Agencies and Contacts, Group Profile Maintenance,
Modify a Group Profile. Select the group the user is in from the drop
down box and click Modify the chosen profile.
On the Modify Group Profile page, scroll to the Current Group Access User
Profiles section at the bottom of the page, click Remove on the user's
profile line.
- Use the following path: Agencies and Contacts, User Profile Maintenance,
Select a User. Select the user from the drop down box and click Modify
the chosen profile.
On the Modify a User's Profile page, scroll to the bottom, click Remove
on the user's profile line. A user has a profile line for each group to which the
user has access. Multiple profile lines may exist for a user, always verify the group
name before removing a user.
Delete a User from the System: Use the following path: Agencies
and Contacts, User Profile Maintenance, Select a User. Select the user from the
drop down box and click Modify the chosen profile.
On the Modify a User's Profile page, click the Delete this User push
button.
Inactivate a User: Use the following path: Agencies and
Contacts, User Profile Maintenance, Inactivate a User. Select the user from the
drop down box and click the Inactivate the User button.
Reactivate a User: Use the following path: Agencies and
Contacts, User Profile Maintenance, Re-activate a User. Select the user from
the drop down box and click the Re-activate the User button.
[Contents and Index]
[Access and Security]
[Agencies and Groups]
[Contacts and Communication] [Documents]
[Users]
