Getting Started with the State of Kansas
Interactive Internet Interfunds (SOKI3+)

DOCUMENTS MAIN PAGE (MY DOCUMENTS)

From the Documents Main Page, a user can view, approve, or release outstanding (current) documents; or initialize new documents.

There are three methods to initiate a SOKI3+ document:

1. Key in the document manually.
2. Do a simple upload of one or more funding lines from a text file once a voucher has been manually initiated.
3. Do an initiation upload of a text file, which uploads one or more complete documents and can include both receipt and expenditure sides. All vouchers will be uploaded, including those with errors, and a list will be generated. Next to the bottom of the list are vouchers not accepted due to the reciprocating agency not being a participating agency. At the very bottom is the option of whether to approve and release the entire set (very desirable if it is a large batch).

Both methods 1 and 2 are done through Initialize a Manual Interfund or Initialize a Manual J.V.. Method 3 is done through Initialize IFV by Upload or Initialize J.V. by Upload.

Interfund reciprocating group/agency can enter using two methods:

1. Key in the funding lines manually.
2. Do a simple upload of one or more funding lines from a text file.

The items listed below summarize the types of functions available and how to access them. The item number corresponds to the number shown on the graphic. 

1. Select this option to view, approve, release, or modify an outstanding interfund document. An outstanding document is one that has not been uploaded to STARS.
2. Select this option to view, approve, release, or modify an outstanding journal voucher document.
3. This option is used to access and download established forms from agencies offering goods or services for purchase. There is also a standard order form that can be used to initiate an order from a participating agency. The on-line ordering system will generate a formatted e-mail to send to the vendor agency. However, the on-line ordering function is not tied to the interfund function or STARS, therefore it will still be necessary to initialize an interfund for the payment. Not all agencies accept on-line orders. Verify that the vendor agency accepts on-line orders before processing one.
4. Used to manually initialize either the receipt or expenditure portion of an interfund by directly keying in header, funding, or detail description. Funding lines can also be loaded using a simple upload.

5. Used to manually initialize a journal voucher by directly keying in funding or detail description. Funding lines can also be loaded using a simple upload.

6. Used to upload the entire receipt or expenditure portion of the document or both from a text file, including description and document numbers. Can be used to upload multiple documents. The Upload File Formats can be found through the Help link.
7. Used to upload the entire JV from a text file, including description and document numbers. Can be used to upload multiple documents. The Upload File Formats can be found through the Help link.

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[Table of Contents] [Overview] [Sign On] [Main Menu] [Agencies & Contacts] [Documents Main Page]
[Waiting Interfund Transfers] [Waiting Journal Vouchers] [Initialize an Order] [Initialize a Manual Interfund] 
[Initialize a Manual Journal Voucher] [View an Interfund Voucher] [View a JV Voucher] [History]

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